OneDrive Vs. Dropbox
Dropbox and OneDrive are both cloud storage systems and are equally popular among the users. Besides looking at the storage details and the fees involved, there are many factors that users would have to consider before making a choice. In this post Onedrive vs. Dropbox, we will take a look in detail at multiple factors. Hopefully, this will give you a better idea of which one would suit your needs better. While it may seem as if OneDrive has more to offer at first glance, Dropbox has a ton of features and a unique approach to security and control.
Sync and Speed
Since these are cloud storage services, sync is an important factor to consider. If your service provider is not very great with updating your files and always having the latest one available, it could cause a lot of inconveniences. The connection speed of the service should also be considered to be one of the factors since it could impact the speed with which your files are updated.
Dropbox allows you to sync your files and other content across devices where you have Dropbox installed. Windows, Linux, and Mac OS are supported desktop platforms. Dropbox also has a mobile presence for Android, iOS, Blackberry, and Windows phones. It is known to offer quite good speed with regards to uploads of content on to the cloud. Thanks to a feature called the incremental sync, updates are faster since only the modified parts of the document or file are synced. The maximum file size is 20GB while uploading via a browser. There is no such cap for upload via the mobile app or your desktop.
OneDrive is Microsoft’s offering and comes pre-installed with most Windows-based devices. One thing to note here is that it does not support any variation of Linux. Unfortunately, since OneDrive does not have the incremental file transfer feature, the entire file gets updated every time you make changes and want to sync it. For large changes, it could cause some delays. With OneDrive, the maximum file size is 10GB.
Safety is an important concern, especially if you are going to be storing sensitive or financial data. Even otherwise, safety and security should always be our first concern. With Dropbox, the data is encrypted in transit with TLS and 128-bit AES encryption. While 128 bits may look low, it is no less secure than 256-bit encryption. Another advantage of 128 bits is that it would be faster. The data would be decrypted at the data center. It would also add to your mental peace since employees work under strict protocol and cannot access user data. There is no zero-knowledge (end-to-end) encryption. For added, protection, users can set up a two-factor verification.
OneDrive data is encrypted while in transit using SSL/TLS. OneDrive Business accounts receive protection with 256-bit AES. Microsoft has also come under the radar for admitting that they scan users’ data for offensive content. While the intent behind this is to stop the spread of child pornography and the company maintains they don’t use the scans for anything else, not everyone would be happy to allow the company access to their sensitive (or otherwise) data. While they offer effective cloud storage services, it is advisable to use it only with non-sensitive data.
This is another important question that we must ask ourselves. How easy is it to share content across devices? With Dropbox, sharing is usually done via the web interface. All you need to do is to click on the document and share it. Sharing takes place by creating a link that leads back to that content. Similar to a Google Drive link, anybody with it can open and access the content. One nice touch for better content control is the fact that these links come with passwords and expiry dates. Under the ‘sharing’ tab, you will notice all the files and folders that have been shared with you and also the ones that you have shared.
Coming to OneDrive, it is known to have one of the most user-friendly web interfaces. The design is well thought out and they have made it easier to share more than one item simultaneously. Again, here as well, you will receive a URL link directing users to the content. You would be able to select whether to allow editing rights or simply give view-only access. The link could either be sent via social media platforms or by emails, or you can copy-paste it and send it across via any other option.
One thing you should probably note is that passwords cannot be set on these links and they don’t come with any expiry dates either. On the brighter side, OneDrive integrates automatically with Office Online. For Microsoft Office file types, you will be able to recover older versions of the files. For non-Office files, however, there is no such option. All deleted items will go to the recycling bin, from where you can recover it any time within 30 days.
Pricing is a major factor that comes into play when we consider cloud storage services. With Dropbox, users will receive 2GB of free cloud storage. While it is not much since many others offer far more, Drop does allow its users to earn additional space via referrals. For free accounts, each referral can get you about 500MB, up to a maximum of 32GB. Dropbox Pro will offer users 1TB of cloud storage, billed monthly or annually. Unfortunately, it does not offer any kind of storage allocations and this inflexibility could be a major concern for some.
Regarding Microsoft’s OneDrive, users receive 5GB of free cloud storage when they start off. If that is not sufficient, they can select from the three available options. At a very nominal sum, users can upgrade to a 50GB plan. Since not everyone requires a 1TB plan, this works out very well and indeed, is quite popular among the users. One nice touch here is that the service provider has not set any minimum user count for its business plans, but for the OneDrive Business Advanced plan, a minimum of five users would be required.